Job Duties:
Providing administrative support to the Lead Pastor, including but not limited to:
- Receiving vision & breaking it down into tasks to execute
- Detailed recording of notes & ongoing record keeping
- Preparing Meeting Agendas & presentations
- Scheduling appointments with members of the church & community
- Managing email inboxes & calendars (Google)
- Coordination & planning for special events
- Supporting ongoing operational needs
- Facilitate ongoing communication for shepherding of the congregation
- Prepare course materials for classes & seminars (syllabi, handouts, slides, workbooks, etc.)
- Protect sermon writing time & sensitive meetings by filtering communication
- Thinking & caring for the pastor on Sunday & throughout the week
- Refraining from other areas of service on Sunday mornings in order to be nearby & available to Lead Pastor
- Scheduling personal appointments & travel
- Strategically bringing items to the pastor for approval/direction
- Staff needs
- Vacation Requests
- Sabbatical Requests
- Maintain annual church calendar and anticipate upcoming tasks that need to be accomplished on behalf of the Lead Pastor
- Monthly Restore time
- Weekly staff meetings
- Upcoming holidays & events
- Elder Meetings
- Deacon Meetings
- The Field Institute classes
- Manage the church phone (Google Voice, during business hours)
- Desire to provide supplemental help to the Lead Pastor as needed
Skills
- Competent use of GSuite to the fullest extent – administrative panel, Google Docs, Calendars, Forms, etc.
- Experience with Planning Center (or willingness/ability to learn)
- Excellent Word Processing skills – writing, grammar, formatting, etc.
- Ability to think through a project & consider all the various components required to make it successful
- Organized, competent, & efficient with administrative tasks
- Takes initiative
- Follows through
- Able to exercise sound judgment & show discretion