Campus Use – The Field Church

The Field Church is available to facilitate your upcoming event. Please take a moment to fill out our Campus Use Request form below to tell us about the event you are considering hosting on our campus. All uses of our campus will require elder approval and a meeting with a member of our staff to confirm the details of your event.

Campus/Building Use Request

Primary event contact information

Name(Required)

First Last

Email(Required)

Phone(Required)

Are you a member of The Field Church?(Required)

Yes

How did you hear about The Field Church as a venue for your event?(Required)

Please tell us about the organization that you are representing for this event. Please include the organization's website and contact information.(Required)

Event information

All event requests must be made at least 30 days prior to the event date.

Requested date of your event(Required)

MM slash DD slash YYYY

Additional date requested for your event

MM slash DD slash YYYY

Please indicate the times of your event. Include any additional dates if more than the two listed above.(Required)

Plesase select the pricing schedule that best describes your event.(Required)

Small event, $75/hour (30 persons or fewer)

Large event, $150/hour (more than 30 persons)

Wedding ($1,000, additional fees will apply)

Are you a member of The Field Church?(Required)

Yes (premarital counseling is required before the ceremony)

No (approval for your wedding will be required)

Will your wedding be followed by a reception on the premises?(Required)

Yes ($1,000, this fee is specifically for the reception and is different from the wedding fee)

Who will be presiding over the ceremony?(Required)

TFC Pastor

Another pastor (approval required)

Minimum $500 honorarium is requested for TFC Pastors. This is not covered by any other fees.

Which TFC Pastor?(Required)

Please provide the contact information for the pastor you are requesting.(Required)

What is the name of this event?(Required)

Please indicate the date and time you plan to decorate for/set up your event (if different from above dates and times).

Please indicate the expected attendance to this event.(Required)

An approximation is sufficient. The exact number is not necessary. Keep in mind that our sanctuary seats up to 300 comfortably.

What is the purpose of this event?(Required)

Please provide a list of the activities that will be part of the event.(Required)

Which areas of the campus will you be utilizing for this event (check all that apply)?(Required)

Parking lot (for use other than parking)

Sanctuary

Classrooms adjacent to sanctuary

Fellowship Hall

Kitchen (add $20/hour, no cooking is permitted on site)

Upstairs classrooms

Playground/Back outdoor area

Other

Please indicate with the greatest possible detail how you will use the parking lot (include decorating, activities, furniture movement and arrangement, etc.).(Required)

Please indicate with the greatest possible detail how you will use the sanctuary (include decorating, activities, furniture movement and arrangement, etc.).(Required)

Please indicate with the greatest possible detail how you will use the classrooms adjacent to the sanctuary (include decorating, activities, furniture movement and arrangement, etc.).(Required)

Please indicate with the greatest possible detail how you will use the fellowship hall (include decorating, activities, furniture movement and arrangement, etc.).(Required)

Please indicate with the greatest possible detail how you will use the kitchen. (include decorating, activities, furniture movement and arrangement, etc.).(Required)

Cooking is not permitted on site, but warming devices are fine.

Please indicate with the greatest possible detail how you will use the upstairs classrooms (include decorating, activities, furniture movement and arrangement, etc.).(Required)

Please indicate with the greatest possible detail how you will use the playground/back outdoor area (include decorating, activities, furniture movement and arrangement, etc.).(Required)

Please indicate the other areas of our campus you would like to use.

Please indicate with the greatest possible detail how you will use these other areas (include decorating, activities, furniture movement and arrangement, etc.).

Audio/Visual Needs

Services are based on availability of our staff. Associated fees: $50/day plus $15/hour.

Will your event require audio or visual equipment?(Required)

Yes, both

Yes, audio

Yes, visual

Please describe with the greatest detail possible what your event will require concerning audio/visual.(Required)

Required deposit(Required)

I agree to provide The Field Church with a refundable $300 deposit for my event with the understanding that, if I violate the terms of this contract, The Field Church reserves the right to retain this deposit without refund.

Deposits can be accepted in the form of a check, which will be returned upon a satisfactory post-event facility inspection.

Post-event clean-up(Required)

I agree to The Field Church cleaning policy.

I understand that any spaces that I use must be ready for church services as soon as the next day. Therefore, I (including the organization I represent and any other associated persons) agree to clean and organize each space I am requesting to use after my event has concluded with reasonable standards of cleanliness. I agree that if I fail to do so I will pay any associated cleaning fees, including materials, service, and labor.

Facility use policies(Required)

I agree to The Field Church facility use policies.

I agree to abide by the following policies for using facilities of The Field Church:
1. Access to facility is restricted to requested area and restroom from time of entry to time of final lock-up.
2. Configuration of requested room must remain as is. Approval by Church Administrator is required to change the configuration of the requested space, no removal of items, and/or bringing in temporary items unless approved.
3. The Field Church equipment must be returned to original placement, unless arranged otherwise prior to the event.
4. All lights must be turned off and doors locked upon departure.
5. Outside food and beverages are only permissible if the Kitchen Fee is paid.
6. Alcohol, smoking, and use of other mind-altering substances are prohibited on church property
7. Abusive or foul language, violent behavior, and drug or alcohol abuse are strictly prohibited on The Field Church premises. Any person exhibiting such behavior will be required to leave the premises.
8. Sex-specific changing areas, restrooms, and showers are to be used by members of the designated biological sex only.
9. No church equipment may be removed except with the permission of the ministry leader responsible for the equipment. This includes, but is not limited to tables, chairs, linens, projectors, sound equipment, tools, and musical instruments. Exceptions to this policy are subject to approval by Church Administrator, please contact Bo Whittemore at [email protected].
10. Exit doors may not be covered, blocked, covered, or restricted.
11. No existing signage or artwork may be removed from walls, including windows, counters and/or any items displayed in the lobby and sanctuary.
12. The Field Church must receive full payment for the event one week prior to the event date.
13. A refundable deposit of $300 is required. The deposit will be returned upon a satisfactory inspection of the facility after the event has occurred.

Electronic consent(Required)

In the above space, please type your full name as your consent to abide by all policies and pay all associated fees for the use of The Field Church’s facilities for your event.